How do you manage a jewellery shop's stock?

Piece by piece, not by reference. Every item is recorded with its metal, weight, fineness, stones and barcode, then followed at every movement: sale, return, transfer, trip to the workshop. Inventory is then done by scanning, and what matters is the gap against expected stock, not the total.

How long does it take to enter an existing stock?

Start with what is in the window and selling, not with the back of the safe. That is where your sales happen, so that is where the system earns its keep on day one. The rest goes in as you go, or when a piece comes back out.

Do I have to close the shop to take inventory?

No. Counting family by family, with two people, during quiet hours, you keep selling throughout. It is counting on paper that forces you to close, not the inventory itself.

No, barcodes are enough to hold a stock that is right. RFID speeds up counting, but it does not fix a wrong catalogue: it will very quickly show you a gap against wrong data. At LE BIJOUTIER, RFID inventory is a module in preparation, not yet available.

What about pieces at the workshop or on consignment?

They are still your stock, even when they are not in the window. Repairs and customer orders run on their own thread, with a status at each step, so a piece that left the shop does not turn into an inventory gap three months later.

Jewellery stock management

Stock management for jewellery shops in Morocco

A jewellery shop does not count references, it counts unique pieces, by the gram and by the fineness. Catalogue, labels, inventories and transfers: your stock stops being an estimate.

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Why a jewellery stock is not counted like any other

In an ordinary shop, stock comes down to a reference and a quantity: twelve of the same item, at the same price. A jewellery shop does not work that way. Every piece is unique, it has its weight, its fineness, its hallmark, its stones, and its price depends on a rate that moved this morning.

Then there is everything that is not in the window: the piece at the workshop, the one on consignment, the one held for a customer who left a deposit. A stock that is right has to know where they are, otherwise the inventory comes out wrong and nobody understands why.

That is why a jewellery management system thinks in pieces rather than in references.

What the system holds for you

A structured catalogue

Categories, sub-categories, collections, brands, stones and cases. Every piece carries its metal, its weight, its hallmark, its photos and its barcode.

Catalogue from the Solo plan, collections and stones from Standard

Labels you can scan

Print your barcode labels from the application. What gets scanned at the sale is the piece itself, not a line typed from memory.

From the Solo plan

Inventories that show the gaps

Count by scanning, family by family. The gap between counted and expected comes out with the list of missing pieces, instead of a total that simply does not add up.

From the Standard plan

Transfers between shops

A piece sent to another shop is confirmed on arrival, piece by piece, in full, in part, or refused. Each shop keeps its own stock.

From the Premium plan

Every movement traced

Entries, sales, returns, transfers: every movement is recorded with its author. A corrected quantity keeps its before and after value.

Traceability in every plan

Stock valued at the day's rate

You enter the price per gram and your prices follow. The Premium plan lets you adjust only part of the catalogue, by filter.

Gram updates from the Standard plan

Taking inventory without closing the shop

The idea that an inventory means pulling the shutters down comes from counting on paper. By scanning, you count family by family, two of you, during quiet hours, and you keep selling while you do it.

What matters is not the final total, it is the list of gaps and their cause: the piece that went to the workshop unrecorded, the one on consignment, the one sold without being scanned. Each gap shows you exactly where your organisation loses the information.

The full method, step by step (in French)

Frequently asked questions about stock management

How do you manage a jewellery shop's stock?: Piece by piece, not by reference. Every item is recorded with its metal, weight, fineness, stones and barcode, then followed at every movement: sale, return, transfer, trip to the workshop. Inventory is then done by scanning, and what matters is the gap against expected stock, not the total.
How long does it take to enter an existing stock?: Start with what is in the window and selling, not with the back of the safe. That is where your sales happen, so that is where the system earns its keep on day one. The rest goes in as you go, or when a piece comes back out.
Do I have to close the shop to take inventory?: No. Counting family by family, with two people, during quiet hours, you keep selling throughout. It is counting on paper that forces you to close, not the inventory itself.
Is RFID necessary?: No, barcodes are enough to hold a stock that is right. RFID speeds up counting, but it does not fix a wrong catalogue: it will very quickly show you a gap against wrong data. At LE BIJOUTIER, RFID inventory is a module in preparation, not yet available.
What about pieces at the workshop or on consignment?: They are still your stock, even when they are not in the window. Repairs and customer orders run on their own thread, with a status at each step, so a piece that left the shop does not turn into an inventory gap three months later.

See what it looks like on your own stock

A demo on your own pieces: the catalogue, a printed label, a count, and the gap that comes out of it.