How do I record a gold buyback from a private seller?

The buyback is recorded with the customer and their identity document, the weight and fineness of what you take in, the rate you used, the amount paid and the date. The gold then enters your material and shows in your balances, instead of being lost inside a till total.

Can till software handle gold buyback?

A till records sales, which is goods going out against money coming in. A buyback is the opposite, and it is not just a movement of money: it is material coming in, with an identity to keep and a rate to record. That is why a general-purpose till does not cover it.

What happens to the grams you buy back?

They join your material and are followed by fineness: what went back into the window, what went to the melt, what is left. That is what the material balance shows, and it is the only way to know what buyback really earns you.

Who on my team can see the identity documents?

You decide, permission by permission. A salesperson can record a buyback without opening the identity documents on file. And every view of the full number or the photo is logged, with who, when and from which device.

Is gold buyback included in every plan?

No. Gold and jewellery buyback and material balances belong to the Premium plan. The 7-day free trial lets you test it before deciding.

Gold buyback

Gold buyback software for a jewellery shop in Morocco

From the customer walking in with a broken chain to the gram going back into the window, every buyback is recorded, traced and reconciled with your stock. It is the part of the trade that till software ignores.

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What a buyback demands, and what a till does not do

When you buy gold from a private seller, nobody hands you an invoice. You are the one producing the record, and you are the one who has to be able to find it again.

That record carries the seller's identity, the description and weight of what you bought, the rate you used, the amount paid and the date. A till receipt carries none of it, and a paper ledger will never tell you, six months later, how many grams came in through that channel or what became of them.

There is a second question few jewellers ask themselves: you keep that identity document, so you are responsible for it.

One buyback, from the counter to the material balance

The customer and their ID

The buyback is attached to a customer record, with the seller's identity document. You know who sold you what, and you find it again in one search.

Weight, fineness, rate of the day

You enter what you are taking in, at its weight and its fineness, at the rate you set that day. The amount paid follows from the calculation rather than from an estimate done in your head.

The gold enters your material

What you buy back is not a sale in reverse, it is material coming in. It feeds your material balances instead of disappearing into a till total.

The material balance closes the loop

Grams in through buybacks, grams back out to the window or to the melt: you follow the material end to end, by fineness, and you see what that channel really earns you.

The ID on a buyback is a file, not a photo in a drawer

Keeping a seller's identity means holding personal data. In Morocco, law 09-08 has governed this since 2009, and the CNDP oversees how it is applied. It covers any business collecting data about people, whatever its size.

In LE BIJOUTIER, that data is treated accordingly.

Every time the full number or the photo of an identity document is viewed, it is logged, with who, when and from which device.
Rights are set in detail, across 276 permissions: a salesperson can record a buyback without being able to open the identity documents already on file.
Every change keeps its before and after value, with the author. A corrected buyback amount shows.
Each shop gets its own database. Encrypted connections, files encrypted at rest, hourly backups.

This page is not legal advice. Have your buyback slip and your reporting duties checked by your accountant or your counsel.

Which plan

Gold and jewellery buyback, material balances and full invoicing belong to the Premium plan. Access logging and role-based rights, on the other hand, are in every plan: they are not options.

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Frequently asked questions about gold buyback

How do I record a gold buyback from a private seller?: The buyback is recorded with the customer and their identity document, the weight and fineness of what you take in, the rate you used, the amount paid and the date. The gold then enters your material and shows in your balances, instead of being lost inside a till total.
Can till software handle gold buyback?: A till records sales, which is goods going out against money coming in. A buyback is the opposite, and it is not just a movement of money: it is material coming in, with an identity to keep and a rate to record. That is why a general-purpose till does not cover it.
What happens to the grams you buy back?: They join your material and are followed by fineness: what went back into the window, what went to the melt, what is left. That is what the material balance shows, and it is the only way to know what buyback really earns you.
Who on my team can see the identity documents?: You decide, permission by permission. A salesperson can record a buyback without opening the identity documents on file. And every view of the full number or the photo is logged, with who, when and from which device.
Is gold buyback included in every plan?: No. Gold and jewellery buyback and material balances belong to the Premium plan. The 7-day free trial lets you test it before deciding.

See a buyback from end to end

A demo on a real case: a customer, an identity document, a weight, a rate, and what it looks like in your balances the following month.